Accounts Payable Resources

Tools

UVA Marketplace: Login to the University's electronic shopping portal.

UBI Qlik View Access Point: To access the Invoice Lookup for Departments and other Accounts Payable reports.

 

Resources

AP Hold Codes: A document listing all of the different hold codes Accounts Payable uses for invoices and vouchers, and how to resolve them. 

Expenditure Type Search: Find the right expenditure type to use when making a purchase or payment.

Goods & Services Procurement Guide: A comprehensive guide for purchasing the most common goods and services

Sanctioned Countries: University policy prohibits business transactions with countries sanctioned by the US Department of The Treasury Office of Foreign Assets Control (OFAC) without prior approval from the Office of Export Controls.

UVA Travel & Expense: Resources on obtaining and using the Travel & Expense Card, TravelUVA, or seeking reimbursement in the ExpenseUVA system.

 

Training

Procurement and Accounts Payable Job Aid Links: A complete listing of Finance Outreach & Compliance's Job Aids about Procurement and Accounts Payable at UVA

Procurement and Accounts Payable Resources and Help: Tips and Tricks Tutorials, Job Aids, Training Guides, and System Help and Support for Accounts Payable from Finance Outreach & Compliance.

 

Policies

FIN-002: Payment for Academic Services

FIN-014: Honorarium Payments to Non-Employees Including Short-term, Non-Immigrant Alien Visitors

FIN-038: Receiving Goods and Services and Timely Disbursements of University Funds

FIN-039: Obtaining a Cash Advance

FIN-046: Use of the Payment Voucher

Virginia Prompt Pay Act