Purchasing Resources

Tools

UVA Marketplace: Login to the University's electronic shopping portal

UBI Qlik View Access Point: To access Purchase Order reports.

 

Resources

Confusing eVA Expenditure Types: Information about the most commonly-confused expenditure types that, when misused, cause transactions to incur eVA fees.

Expenditure Type Search: Find the right expenditure type to use when making a purchase or payment.

Goods & Services Procurement Guide: A comprehensive guide for purchasing the most common goods and services

Guidelines for Competition: An overview of the policies and procedures governing purchasing methods depending on the total cost of the good or service

Purchase Order Best Practices: A guide to crafting the perfect PO. This information will help you understand why it's important to enter PO information a certain way, and how to do it correctly. 

Sanctioned Countries: University policy prohibits business transactions with countries sanctioned by the US Department of The Treasury Office of Foreign Assets Control (OFAC) without prior approval from the Office of Export Controls.

UVA Supplier Diversity: Information on doing business with small, minority-, and woman-owned businesses at UVA. 

UVA Travel & Expense: Resources on obtaining and using the Travel & Expense Card, TravelUVA, or seeking reimbursement in the ExpenseUVA system.

 

Training

Finance Outreach & Compliance Responsibilities and Training: How to gain access to purchasing systems at the University

Finance Outreach & Compliance Resources & Help: Tips and Tricks Tutorials, Job Aids, and in-depth Training Guides on using the Integrated System and UVA Marketplace

Procurement Job Aid Links: A complete listing of Finance Outreach & Compliance's Job Aids about Procurement at UVA

 

Policies

Export Controls

FIN-019: Acceptance of Gifts and Special Benefits from Vendors

FIN-030: Purchases of Goods and Services

FIN-038: Receiving Goods and Services and Timely Disbursements of University Funds

FIN-054: Employee Obligation to Report Potential Conflicts of Interest

State and Local Government Conflict of Interests Act

VASCUPP Purchasing Manual

Virginia Department of Accounts

Virginia Freedom of Information Act

Virginia Public Procurement Act