COVID-19 Supplies Guide

As UVA considers how the Commonwealth's phase reopening plans will affect our eventual return to Grounds, Procurement & Supplier Diversity Services is working to make ordering and distribution of personal protective equipment, cleaning supplies and services, and other related items easier and more cost-effective for all.

Important Information for Purchasing COVID Supplies

  • Certain items are being purchased centrally for University use. If you're planning large-scale orders, aren't sure how to proceed, or have questions, please don't hesitate to reach out to Procurement. Email our COVID response team (note: this email address goes to a shared Teams channel - it is a valid University address).
  • Err on the side of caution - there are many unvetted suppliers offering either non-existent product, or price gouging. Procurement & Supplier Diversity Services is here to help advise you on these purchases.

 

Other COVID-related resources from Procurement: 

Coronavirus Updates from Procurement

 

NEW: June 9, 2020 COVID-19 Supplies Purchasing Presentation

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COVID-19 Supplies Purchasing Guide

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Title Description Recommended Supplier Central Only eVA Exempt? T&E Card PO Voucher Reimbursement Requires PSDS Buyer
Barriers and Plexi-Glass Protection Guards

Plexi-glass protection guards, barriers, acrylic protection shields (sneeze guards), and other services are available at the unit’s cost.

Facilities Management is the recommended supplier for these items. This category is eva-exempt if purchased through Facilities Management. 

Please visit the Facilities Management’s COVID-19 product catalog  and schedule a COVID-19 design meeting and order by contacting:

 

Teresa Dillard, CC&R administrative manager

tw5g@virginia.edu

(434) 243-0366 

 

 Facilites Management No
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Yes
No
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Chemical and Aerosol Disinfectants

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

Chemical disinfectants approved by EPA for use against SARS-CoV-2, including bulk, spray bottles, etc. 

These items can be purchased through the UVA Marketplace. 

 TSRC, Ferguson, Fisher Scientific, VWR, Medline No
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Yes
Yes
No
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Not Preferred
Cloth Face Coverings

For Faculty/Staff: 2 Cloth Face Coverings per employee will be provided by the University and have been distributed to building coordinators for faculty and staff. Please contact your building coordinator for more information.

  • Departments are responsible for providing disposable masks to departmental visitors if necessary. For purchasing information, please see Masks. 

For Students: Cloth Face Coverings will be included in kits provided to students.

Departments may purchase this item for additional needs. These items can be purchased through the UVA Marketplace. 

Please see the "Face Coverings Compared: Homemade vs. Masks vs. Respirators" notice on the UVA Environmental Health and Safety Website for more information. 

For Surgical and n95 masks, please see Masks. 

 Centrally provided; otherwise Fisher Scientific, Supply Room Companies, Grainger No
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COVID Signs, Stickers, Floor Decals

Note: The design and installation of basic safety signage will be centrally planned and managed to ensure consistency.

This includes: Hygiene signs, social distancing signs, banner, floor spacing reminders, decals, wall mounts

UVA Facilities Management is now providing COVID-19 safety and informational sign packages for University buildings. 

To ensure clear and consistent COVID-19 signage across Grounds as the University reopens to faculty, staff and students, Facilities Management will coordinate with each unit to provide signage design and installation.

Please visit the Facilities Management’s COVID-19 product catalog  and schedule a COVID-19 sign package design meeting and order by contacting:

 

Teresa Dillard, CC&R administrative manager

tw5g@virginia.edu

(434) 243-0366 

 You must use UVA Facilities Management for these items. No
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Disposable Gowns

For disposable gowns, aprons, etc.

These items can be purchased through the UVA Marketplace. 

 Fisher Scientific, VWR No
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Not Preferred
Yes
No
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Face Shields

Clear plastic barrier that covers the face, various types of closures including hook and loop and velcro.

Current CDC guidance recommends using cloth face coverings for the general public. A face shield by itself does not meet CDC guidance.

These items can be purchased through the UVA Marketplace. 

 

 Maintenance and Industrial Supply, Fisher Scientific No
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Gloves

For nitrile, latex, and other gloves.

 

These items can be purchased through the UVA Marketplace. 

Update 9/30/2020

We are experiencing backorders on Nitrile Gloves from some of our suppliers at this time.  If you need to purchase Nitrile Gloves and are unable to source them, please contact Kristin Floyd at kaf4b@virginia.edu to discuss purchasing options.

 Supply Room Companies, Fisher Scientific, VWR No
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Not Preferred
Yes
No
Not Preferred
No
Hand Sanitizer

>60% ethanol liquid, gel, foam

The University is providing hand sanitizer stands for all buildings on grounds.  Please coordinate additional requests with PSDS. Email our COVID response team.

The University has partnered with supplier Daycon to stock liquid hand sanitizer in all of the VMI closets for refilling the dispenser stanchions located at entrances/exits and elevators of buildings. If your department does not have a VMI program please coordinate with your FM building manager.

Alternatively, hand sanitizer may be purchased from suppliers:

TSRC Inc

Ferguson
Daycon

Charlottesville Sanitary Supply (T&E Card)

*When purchasing hand sanitizer please be aware of the FDA recall product listing found here: https://www.fda.gov/drugs/drug-safety-and-availability/fda-updates-hand-sanitizers-consumers-should-not-use#products

 Varies; Maintenance and Industrial Supply Providers No
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Masks

For Non-Medical 3-ply, Surgical 3-ply, KN95 and N95 Masks (Requires Fit Testing) and Communicator Masks:

  • Non-Medical 3-ply: These items can be purchased through the UVA Marketplace. 
  • Disposable masks: These items can be purchased through the UVA Marketplace. 
    • Departments are responsible for providing disposable masks to departmental visitors if necessary. 
  • Biosafety Masks Compared
  • For Communicator Masks (Clear or see-through) please contact Bright Ideas and inquire about item #118174 for purchase. Also, https://rn-wellness.com/ and payment with T&E card (competition rules apply on purchases exceeding $10k).

For reusable cloth face coverings, please see Cloth Face Coverings. 

These items can be purchased through the UVA Marketplace. 

 

 Supply Room Companies, Bright Ideas, Fisher Scientific No
No
Not Preferred
Yes
No
Not Preferred
Not Preferred
Microphone Covers

Sanitary Disposable Microphone Covers

 B&H Photo and Daly (Both catalog suppliers) No
No
No
Yes
No
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Sanitizer Wipes

Sanitizer wipes are currently difficult to source, as the material used for EPA-approved Disinfectants for use against SARS-Cov-2 wipes is also used for other Personal Protection Equipment. 

Alcohol based wipes may be more readily available from various suppliers. Departments looking to purchase alcohol based disinfectant wipes please ensure that the surface the wipes are being used on is sanitized by other cleaning methods atleast 2x a day.

Alternatively the recommended spray disinfectant is available:

Daycon

Item #104055 DIVERSEY OXIVIR TB RTU CHERRYALMOND SCENT 5 GAL PAIL 24/PAL

Item #997557 BOTTLE 32OZ WHITE EMPTY

Item #997557 TRIGGER 28-400

Item #MB540A TORK M-FOLD TOWEL WHIT16/250/PK 4000/CS

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